#  @(#)  /home/lab/doc/accounts/term_accounts  1.5  2009/08/27  15:50:07

About ``term'' accounts
-----------------------

Note: "term" as used here is synonymous with "semester".

Enrollments in CS courses have been on the increase.  Therefore, the
number of UTAs and class accounts are also on the rise.  Due to the
inconvenience of setting up these short-term accounts with a signed,
sponsored account form for each account (ie, the usual procedure),
and also the inconvenience of later identifying and removing these
accounts, the Lab Staff devised a more streamlined system for these
types of accounts.

Here's how it works:

o A "Duke C.S. Academic Term Accounts Form" will be made available
  to Faculty and TAs as an online Web form, found at
  <http://www/csl/accounts/term_accts_form.html>.

o Separate instructions for the form are also available online at
  <http://www/csl/accounts/term_accts_instruct.php>.

o At the start of each term, a procedures notice will be e-mailed to
  Faculty and TAs.

o As we receive the data from the forms, the accounts will be set up
  in small batches, usually on the same day.  (This is a mix of
  automated and manual steps.)

o Account names will be chosen by the Lab Staff, and will be based
  on the NetID or some derivative of the person's name.

o As each account is set up, an automatic e-mail message will be sent
  to the user's ACPUB (or some other) address, with instruction on how
  to activate their account, and making clear the intended acceptable
  uses for the account and that the account will be disabled two weeks
  after the end of the term.

o Each user will need to get access to their account by stopping by a
  Lab Staff member's office, and showing a picture ID.  At that time,
  they will be given their account name and password.

o Prior to the end of the term, reminder messages will be sent out
  that the accounts will be deactivated.
 
o Two weeks after the end of the term, the accounts will be disabled.
  They will not be removed at this time in case any of the accounts
  are needed the following term, at which time they could be
  reactivated.

o One month or more into the following term, any of the accounts that
  have not needed to be reactivated can be removed along with other
  expired accounts.

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