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Deadlines

Proposal process starts when the following has been provided:

• Title, start date, duration
• Funder due date
• URL of RFP
• All personnel names and roles
• All departments/institutions (with admin contact info if outside Duke)
• Budget items

Schedule Meetings or provide info in emails as early as possible, but no later than the following:

• Single/Multiple CS PI Proposals: 10 business days before proposal deadline
• Multiple Departments and/or Schools and/or Universities or other institutions: 14 business days before deadline as set by lead organization (proposal deadline if Duke is lead)

Limit drop-by meetings to short conversations; use email whenever possible.

The early deadline materials (listed in the blue box above) must be completed 7 business days before the proposal deadline. (Requests for waiver must go to the Chair in writing a minium of 24 hours in advance.)

Provide read-access to ORS as soon as possible and no later than 5 business days before the proposal deadline.

For guaranteed submission, final materials must be uploaded and ORS given permission to submit a minimum of one full business-day before proposal deadline. (Requests for waiver must go to the Chair in writing minimum of two full business-days in advance).

Budget Preparation Resources

• NIH Proposal Preparation Guidelines
• NSF Proposal Preparation Guidelines
• Duke Office of Research Support
• Fringe Benefit Rates
• Sample Budget Justification
• Facilities Description (standard text): pdf | txt
• NSF Data Management Plan Resources (Duke)
• Sample text for the data storage, preservation, and retention portion of the data management plan. (Duke CS)