Proposal Preparation Guidelines
Deadlines
Early Deadline Materials
- Budget
- Budget justification
- Other support (if required at time of submission)
- Abstract or summary
- Subrecipient documents:
- Statement of work
- Budget
- Budget justification
- Signed SR Form 1, face page or letter of endorsement
- Signatures of PI and all co-PIs on Duke Proposal Approval Form (DPAF)
Schedule proposal meetings with the CS Grants Manager to occur as early as possible, but no later than the following:
- Single/Multiple CS PI Proposals: 10 business days before proposal deadline
- Multiple Departments and/or Schools and/or Universities or other institutions: 14 business days before proposal deadline
Limit drop-by meetings to short conversations; provide budget items to the Grants Manager by email.
The early deadline materials (listed at right) must be completed 7 business days before the proposal deadline. (Appeals for waiver must go to the Chair in writing a minium of 24 hours in advance.)
Final materials must be uploaded and ORS given permission to submit a minimum of 24 full hours before proposal deadline. (Appeals for waiver must go to the Chair in writing minimum of 48 hours in advance).
Budget Preparation
Standard Personnel Rates for AYs 2009-2010; 2010-2011
Important Note: All grant proposals must be coordinated with the Grants Manager. The following figures are for your convenience only. They are subject to change.
| Graduate Student Salaries: | 2009-10 | 2010-11 | |
| Academic Year Salary | $19,450 | $19,840 | |
| Summer Salary | |||
| One month | $4,322 | $4,409 | |
| Two months | $8,644 | $8,818 | |
| Three months | $12,966 | $13,227 | |
| Undergraduate Student Salaries | $9.25-$16.75 | ||
| Fringe Rates by FY: | 2009-10 | 2010-11 | 2011-12 |
| Faculty (Federal Rate) | 21.7% | 25.0% | 26.0% |
| Postdocs (Federal Rate) | 21.7% | 25.0% | 26.0% |
| Other professionals (Federal Rate) | 21.7% | 25.0% | 26.0% |
| Faculty/Postdoc/Other Professional (Non-Federal) | 23.6% | 27.0% | 28.0% |
| Grad Students | 7.1% | 8.4% | 8.4% |
| Undergrads (summer only) | 7.7% | 7.7% | 7.7% |
| Computer Services Fee: | |||
| Per faculty month | $476 | ||
| Per student AY month | $238 | ||
| Per student summer month | $476 | ||
| Tuition Remission: | 2009-10 | 2010-11 | |
| Academic Year | $5,948 | $5,510 | |
| Summer | |||
| One month | $2,836 | $2,755 | |
| Two months | $2,836 | $2,755 | |
| Three months | $2,836 | $2,755 | |
| Facilities and Admin (F&A) Rate | 56% |