Proposal Preparation Policies

Important Note: All proposals must be coordinated with the Grants Manager.

Deadlines

SPS Deadline Materials

  • Budget
  • Budget justification
  • Statement of Work
  • Subrecipient documents:
    • Statement of work
    • Budget
    • Budget justification
    • Signed SR Form 1, face page or letter of endorsement
  • Signatures of PI and all co-PIs on Duke Proposal Approval Form (DPAF)

Proposal process starts when the following has been provided:

  • Title, start date, duration
  • Funder due date
  • URL of RFP
  • All personnel names and roles
  • All departments/institutions (with admin contact info if outside Duke)
  • Budget items

Schedule Meetings or provide info in emails as early as possible, but no later than the following:

  • Single/Multiple CS PI Proposals: 10 business days before proposal deadline
  • Multiple Departments and/or Schools and/or Universities or other institutions: 14 business days before deadline as set by lead organization (proposal deadline if Duke is lead)

Limit drop-by meetings to short conversations; use email whenever possible.

The early deadline materials (listed in the blue box above) must be completed 7 business days before the proposal deadline. (Requests for waiver must go to the Chair in writing a minium of 24 hours in advance.)

Provide read-access to ORS as soon as possible and no later than 5 business days before the proposal deadline.

For guaranteed submission, final materials must be uploaded and ORS given permission to submit a minimum of one full business-day before proposal deadline. (Requests for waiver must go to the Chair in writing minimum of two full business-days in advance).

Budget Preparation Resources

Standard Personnel Rates

Note: The following figures are for your convenience only. They are subject to change.

 Graduate Student Salaries: 2012-13 2013-14 2014-15 2015-16
Academic Year Salary $20,950 $21,580 $21,580 $22,030
Summer Salary, per month $4,656 $4,795 $4,795 $4,896
 Undergrad Student
 Salaries
$9.50-
$17.00
$9.50-
$17.00
$9.50-
$17.50
$9.50-
$17.50
 
 Fringe Rates by FY: 2012-13 2013-14 2014-15 2015-16
Faculty/Other Professionals        
Federal Rate: 24.4% 24.3% 24.3% 23.6%
Non-Federal: 26.4% 26.3% 26.2% 25.6%
Postdocs 20.4% 17.7% 16.9% 16.4%
Grad Students 9.0% 8.8% 9.1% 9.1%
Undergrads (summer only) 7.7% 7.7% 7.7% 7.7%
 
 Computer Facilities
 Support:
2012-13 2013-14 2014-15 2015-16
Per faculty month $481 $481 $481 $481
Per student AY month $240 $240 $240 $240
Per student summer month $481 $481 $481 $481
 
 Tuition Remission: 2012-13 2013-14 2014-15 2015-16
Per Semester
(fall, spring, summer)
$2,980 $3,100 $3,162 33.9%
Avg Rate
Basis
 
 Facilities and Admin
 (F&A) Rate
57% 57% 57% 59% Fed
62% Non-Fed