Severe Weather Policy

The University's severe weather policy designates three service categories during severe weather or emergency conditions. Everyone in the Department of Computer Science is in the Delayed Service category.

Descriptons	Delayed Service
Severe Weather or Emergency Conditions	Do not report to or remain at work No Transportation services provided No Childcare services provided
State of Emergency	Do not report to or remain at work No Transportation services provided No Childcare services provided
Hazardous Conditions	To be determined by employee's supervisor Regular absence notification rules in effect

Employees should make sure that they have the home and cell phone numbers of their supervisors in a place they can access if the power is out and the roads are closed.

Severe Weather Policy - Absence from Work

Hourly-Paid (non-exempt) Staff Employees - If the hourly-paid staff employee is absent from work as the result of the activation of the severe weather policy, accrued vacation, discretionary holidays or time off without pay may be used to cover the absence. Alternatively, with prior approval from their supervisor hourly-paid staff may make up missed work time within three months of the severe weather day(s); or if feasible and with the prior approval of their supervisor work may be done at home. The time card for the current pay period reflects actual hours worked supplemented by available vacation or discretionary holidays. Make-up time is recorded and paid in the pay period in which it occurs. Only if the hourly-paid employee is away from work on an approved sick leave request the day before the severe weather/emergency conditions policy is activated, may he/she use sick leave while the policy is active.
Monthly-Paid (exempt) Staff Employee - If the monthly-paid staff employee is absent from work as the result of the activation of the severe weather policy, accrued vacation or discretionary holidays may be used to cover the absence. Time off without pay cannot be used to account for this time. Alternatively, with the prior approval of their supervisor monthly-paid staff may make up missed work time within three months of the severe weather day(s); or if feasible and with the prior approval of their supervisor work may be done at home. Only if the monthly-paid staff employee is away from work on an approved sick leave request the day before the severe weather/emergency conditions policy is activated, may he/she use sick leave while the policy is active.

To find out if the severe weather plan has been activated, or for updated information, call 684-INFO (684-4636). Additional information on the University's severe weather policy is available on the Human Resources website http://www.hr.duke.edu/weather/.

Please let your supervisor know if you have any questions or concerns in regard to this.