Proposal Preparation Policies

NOTE: ALL PROPOSALS MUST BE COORDINATED WITH THE RESEARCH ADMINISTRATOR.

Proposal process starts when the following has been provided: 

  • Title, start date, duration
  • Funder due date
  • URL of RFP
  • All personnel names and roles
  • All departments/institutions (with admin contact info)
  • Full list of budget elements - examples include:
    • PI/ Co-PI Effort/ Year,
    • PD Effort/ Year (if any),
    • # Person-trips/ Year (domestic and international),
    • Equipment,
    • Supplies,
    • Human Subjects Payments, and etc.

Deadlines

Notify the Research Administrator (RA) of your intent to submit as soon as possible, but not later than the deadlines below:

  • Single/Multiple CS PI Proposals: 20 business days before proposal deadline
  • Multiple Departments and/or Schools and/or Universities or other institutions: 25 businessdays before deadline as set by lead organization (proposal deadline if Duke is lead)
  • SPS Finalized: 7 Business Days prior to sponsor deadline.
    • Requests for waiver must go to the Chair in writing a minimum of 24-hours PRIOR TO THE SPS DEADLINE, with a CC to the CS RA.
  • FastLane view, edit, and submit status: 5 Business Days prior to sponsor deadline.

Proposal Preparation Resources